Unpaid invoices sit for weeks.
Cash that should fund payroll sits in someone else's account — usually because the follow-up call never happened, not because the customer refused to pay.
Elixis AI systems agency
The Follow-Up Call Your Unpaid Invoices Never Get
Elixis Collect calls your overdue B2B accounts with a script you approve — exact amount, due date, secure payment link — and hands anything unusual to a human.
- Call-first, approved scripts
- No card details taken by voice
- Human review for exceptions
Elixis Collect
Calling for Demo Company
02:14
“Hi, I’m calling from Demo Company — is this Jane Doe?”
Invoice #1048 · June 3
Resent by email
An illustration of a typical Collect follow-up call.
The real problem
Late invoices are a follow-up problem, not an accounting problem.
Most overdue accounts do not need pressure. They need a clear, consistent reminder with the exact amount and an easy way to pay — and that reminder keeps getting bumped by busier work.
Chasing eats staff time.
Every manual reminder interrupts the work customers actually pay for. When the week gets busy, follow-up is the first thing that quietly stops.
Missed calls become missed revenue.
When nobody answers, the next business that picks up wins the conversation. After-hours callers rarely leave a voicemail and wait.
Same work. A system that never forgets.
Repetitive follow-up gets a clear operating path. Every exception goes back to a person.
Regular Receptionist
Elixis Intake
The manual way
- Full-time cost, payroll overhead, benefits, vacations, and sick days
- Limited after-hours coverage unless the business pays more or misses calls
- Inconsistent customer experience when staff are overloaded, rushed, or unavailable
With Elixis
- A fraction of full-time staffing cost, based on call volume and setup scope
- 24/7 coverage for missed, overflow, and after-hours calls
- Fast, consistent intake that captures details, routes urgent issues, and logs outcomes
Traditional Follow-Up
Elixis Collect
The manual way
- Often relies on email, SMS, or one-off reminders that are easy to ignore
- Follow-up depends on busy staff remembering to chase each invoice
- Notes, disputes, promises, and next steps get scattered across inboxes and spreadsheets
With Elixis
- Professional AI voice follow-up with exact invoice context
- Secure payment next steps and clear escalation when needed
- Centralized notes, outcomes, disputes, callbacks, and payment status
Flexible pricing is based on workflow scope, call volume, integrations, and rollout complexity. The goal is to cost a fraction of staffing the whole follow-up process manually while keeping exceptions human.
Start with the system that pays for itself fastest.
Payment outreach is the primary system. Receptionist coverage is the second. Both are scoped to your business and approved by you before a customer ever hears them.
Elixis Collect
AI-assisted payment outreach for B2B invoices that need consistent, professional follow-up before they become owner-level stress.
- Customer and invoice list review
- Approved reminder scripts and timing windows
- Exact-amount payment next steps
- Outcome notes, dispute flags, and human escalation
Elixis Intake
An AI receptionist layer for service businesses that need better missed-call capture, lead qualification, routing, and booking support.
- Inbound call handling and customer intake
- Common-question support using approved answers
- Urgent routing and structured call notes
Elixis Systems · Premium custom build
A dedicated AI system, built around one high-value workflow.
For operations that need more than Collect or Intake. We map one specific, repetitive workflow, design the automation and guardrails with your team, and build it as a scoped, high-touch engagement.
Discuss a custom systemWork your team handles often, with known rules and a clear business outcome.
If the workflow changes every time, we keep it human — or start with a smaller audit.
Workflow map, guardrails, and realistic testing before anything goes live. Scoped and priced individually.
How it works
Start with an AI Audit, not a rebuild.
Before anything is automated, we map how work actually moves through your business — invoices, calls, questions, handoffs — and find the one workflow where a narrow AI system earns its keep fastest.
- One focused workflow first. Expansion only happens if the first system proves useful.
- You approve every script and guardrail before a customer ever hears the system.
- Flexible pricing based on scope, call volume, integrations, and rollout complexity.
Workflow review
Walk through how invoices, calls, and follow-ups are really handled today.
Bottleneck map
Pinpoint where time and cash leak: aging invoices, missed calls, manual handoffs.
Automation fit
An honest read on what AI should handle, what stays human, and what is not worth automating.
Priorities and risk
A sequenced plan — integrations, guardrails, and review points — before anything goes live.
Scoped to your business, not a flat package
Pricing depends on workflow scope, call volume, integrations, and rollout complexity. If the audit shows automation is not the right move yet, that is exactly what we will tell you.
Trust and safety
Professional outreach with human guardrails.
Elixis systems are designed to support your team, not create an uncontrolled customer experience. The workflow is reviewed before launch and stays visible after launch.
FAQ
Practical questions before you automate customer follow-up.
The audit is built to answer whether a workflow should be automated, what should stay human, and what needs to be tested before customers experience it.
How much does it cost?
Pricing is flexible and based on workflow scope, call volume, integrations, and rollout complexity. The AI Audit sizes the work before anything is built, so you see the scope before committing to anything.
Will this replace my team?
No. Elixis systems take on repetitive follow-up and intake so staff can focus on the work customers actually pay for. Disputes, exceptions, and judgment calls are routed to people.
Will customers dislike talking to AI?
Some customers prefer a person, which is why each workflow stays narrow, uses scripts your business approves, is tested before launch, and routes to a human quickly when the conversation needs one.
Is this for consumer debt collection?
No. Elixis Collect is positioned for first-party B2B invoice follow-up. It is not for consumer debt collection, medical debt, financial debt, or legal collection work.
Does the AI collect card details?
No. The system should not collect verbal card details. The safer pattern is a professional reminder plus the secure payment path your business already approves.
Will it work with my existing systems?
Usually the first audit step is to review how invoice and customer data can be exported, connected, or staged. The exact integration depends on your current tools and permissions.
What happens when someone disputes an invoice?
The workflow should flag disputes, confusion, and exceptions for human review. It should not negotiate, offer payment plans, or make policy exceptions by default.
Can I pause or control it?
Yes. That is the intended operating model: outcomes stay visible, and outreach rules include pause, stop, and manual-review paths before launch.
Start here
Find the workflow costing you the most.
One call. We map your follow-up gaps and tell you honestly whether an AI system is worth building — starting with a single focused workflow.
Prefer email? help@elixis.agency